We are delighted that you are interested in our company. In accordance with the provisions of Articles 13, 14 and 21 of the General Data Protection Regulation (GDPR), we hereby notify you of the processing of personal data that you transfer or which we collect as part of the application process and your rights in this regard. To ensure that you are fully informed about the processing of your personal data as part of the application process, please acknowledge the information below.
Responsible body within the meaning of data protection law
RECA NORM GmbH
Am Wasserturm 4
+49 7944 61 0
SILLER & LAAR Schrauben- Werkzeug- und Beschläge-Handel GmbH & Co. KG
Alter Postweg 96
Telephone number +49 821 257 900
Contact details of our data protection officer
Contact details: firstname.lastname@example.org
Purposes and legal basis of processing
We process your personal data in accordance with the provisions of the European General Data Protection Regulation (GDPR) and the Federal Data Protection Act (BDSG), insofar as this is necessary for deciding on establishing an employment relationship with us. The legal basis is Article 88 GDPR in conjunction with Article 26 of the new version of the German Federal Data Protection Act as well as, if applicable, Article 6(1)(b) GDPR with regard to initiating or implementing contractual relationships.
We may also process your personal data if this is necessary for compliance with a legal obligation (Article 6(1)(c) GDPR) or if this is necessary to defend legal claims asserted against us. The legal basis for this is Article 6(1)(f) GDPR. The legitimate interest would be, for example, the requirement to submit evidence to a proceeding under the General Act on Equal Treatment (AGG). If you grant us explicit consent to the processing of personal data for the intended purposes, the lawfulness of this processing shall be on the basis of your consent in accordance with Article 6(1)(a) GDPR. Any issued consent can be revoked at any time with effect for the future (see Section “Your rights” of this Privacy Information).
If there is an employment relationship between you and us, we may further process the personal data we have already received from you for the purposes of the employment relationship in accordance with Article 88 GDPR, in conjunction with Article 26 of the new version of the German Federal Data Protection Act, to the extent necessary for the performance or termination of the employment relationship or for the exercise or performance of the rights and obligations of the representation of interests of employees resulting from law or from a wage, operating or service agreement (collective agreement).
Categories of personal data
We will only process data that is related to your application. This may include general data of a personal nature (name, address, contact details etc.), information on your professional qualifications and school education, information on professional further training as well as, if applicable, further data you transmit to us as part of your application.
Sources of data
We process personal data that we receive from you by post or email during the course of contact with you or as part of your application or which you send to us via the Talention applicant management platform, the Viasto video application tool or online job portals.
We pass on your personal data within our company exclusively to persons who require this data to fulfil contractual and legal obligations or to implement our legitimate interest.
Your personal data is processed on our behalf based on an order processing agreement in accordance with Article 28 GDPR. As part of this process, we ensure that personal data is processed in accordance with the provisions of the GDPR. In this case, the recipient of this data is the provider of the “Talention” applicant management platform.
Data is only passed on to recipients outside of the company if legal provisions permit or require this, this transfer is necessary to fulfil legal obligations or you have consented to this.
Transmission to third countries
There is no provision for transmission to a third country.
Duration of data storage
We will store your personal data for as long as is necessary to make a decision about your application. The application documents that contain your personal data will be deleted no more than six months after the end of the application procedure (e.g. the announcement of the rejection decision), unless a longer retention period is legally required or permitted. Beyond this, we will store your personal data only if this is required for legal purposes or in specific cases, for enforcing, exercising or defending legal claims for the duration of a legal dispute.
If the application procedure leads to an employment relationship, training relationship or internship, your data will continue to be stored insofar as this is required and permissible and then transferred to personnel files.
If applicable, you will receive an invitation to join our talent pool following the application process. This allows us to consider you in our selection of candidates for suitable vacancies in the future. Provided we have corresponding consent from you, we will save your application data in our talent pool in accordance with your consent or, if applicable, future consent.
Every data subject has the right of access under Article 15 GDPR, the right to rectification under Article 16 GDPR, the right to erasure under Article 17 GDPR, the right to restriction of processing under Article 18 GDPR, which is sufficient for the notification obligation under Article 19 GDPR, and the right to data portability under Article 20 GDPR.
There is also the right to lodge a complaint with the data protection supervisory authority under Article 77 GDPR if you consider that the processing of your personal data is unlawful. The right to lodge a complaint shall be without prejudice to any other administrative or judicial remedy.
Where the processing of data is based on your consent, you have the right under Article 7 GDPR to revoke your consent to the use of your personal data at any time. Please note that this revocation will only have effect for the future. This shall not affect any processing carried out prior to the revocation. Please also note that we may need to retain certain data for a certain period of time in order to comply with legal requirements (see section “Duration of data protection storage” in this data protection information).
Right to object
To the extent that the processing of your personal data is based on Article 6(1)(f) GDPR with regard to the protection of legitimate interests, you have the right under Article 21 GDPR to object, on grounds relating to your particular situation, at any time to processing. We will then cease processing your personal data unless we can prove compelling reasons to do so. Such reasons must prevail over your interests, rights and freedoms, or processing must serve to assert, exercise or defend legal claims.
You can contact us concerning the protection of your rights.
Requirement for the provision of personal data
The provision of personal data as part of application processes is neither stipulated by law nor contract. You are therefore not obliged to provide any personal data. Please note, however, that doing so is necessary for decision-making concerning an application or conclusion of a contract in relation to the employment relationship with us. If you do not provide us with personal data, we will be unable to make a decision on whether to establish an employment relationship. We recommend that you only provide personal data as part of your application that is necessary for the handling of your application.
As the decision about your application is not based exclusively on automated processing, no automated decision can be made in individual cases as defined by Article 22 GDPR.